Backcountry Campsite and Resupply Worksheet
Use this worksheet alongside one agreed itinerary. It is an editorial planning aid, not a verified route, a safety certification, or a list of built-in Xploreum features. Keep private confirmations and contact details in a restricted copy. Fill in real source records before relying on an arrangement.
Trip record
| Field | Your entry |
|---|---|
| Trip name and destination | |
| Trip dates and time zone | |
| Participants and relevant experience | |
| Route type, start, and finish | |
| Transport and parking arrangements | |
| Fixed commitments | |
| Conditions that must be met before departure | |
| Itinerary owner and current version | |
| Date and time last revised | |
| Shared itinerary location | |
| Offline copy location and date tested |
Daily stage record
Copy this section for each day. Use consistent names in the itinerary, map, permit, and source record.
| Field | Your entry |
|---|---|
| Date and stage identifier | |
| Official start and finish names | |
| Map or route reference and version | |
| Distance, ascent, and descent | |
| Expected hiking duration and basis | |
| Time for access, stops, and camp tasks | |
| Intended water sources and current information | |
| Treatment and carrying arrangements | |
| Overnight location or zone | |
| Food leg this stage belongs to | |
| Relevant conditions or restrictions | |
| Alternative and decision required |
Overnight permission record
Copy for every overnight, including nights near a service stop. Keep reservation and permit progress separate.
| Field | Your entry |
|---|---|
| Site or zone name, date, group size | |
| Managing agency or operator | |
| Official source and contact | |
| Reservation required? Source or unresolved question | |
| Reservation status and private confirmation | |
| Permit required? Source or unresolved question | |
| Permit status: pending, collection required, issued, or not applicable | |
| Collection, check-in, or other remaining steps | |
| Food-storage, cooking, fire, and waste requirements | |
| Responsible person and deadline | |
| Date checked and evidence | |
| Fallback and its separate verification |
Resupply record
| Field | Your entry |
|---|---|
| Actual business, receiving office, or provider | |
| Intended date, arrival time, and time zone | |
| Access from trail and return to next stage | |
| Transport or detour time included in itinerary | |
| Service needed and items to obtain | |
| Confirmed opening or collection window | |
| Seasonal arrangements and exceptions | |
| Package acceptance, delivery, and pickup instructions, if applicable | |
| Contact, evidence, and date checked | |
| Responsible person and unresolved tasks | |
| Fallback if the stop cannot be used | |
| Effect on meals, overnight location, and next stage |
Food interval record
Count per person first, then account for the group and individual needs. A meal count is not a calorie or portion recommendation.
| Interval | Last meal before leaving | First meal at next usable supply | Breakfasts carried | Lunches carried | Dinners carried |
|---|---|---|---|---|---|
| Leg 1 | |||||
| Leg 2 | |||||
| Additional leg |
Record snacks, contingency food and its rationale, food-storage capacity, cooking requirements, and meals eaten during the service stop separately. Recalculate if the usable resupply time changes.
Field and contact check
| Check | Responsible person and result |
|---|---|
| Required map area and detail opened with Wi-Fi and cellular data disabled | |
| Route and essential records checked on the actual device | |
| Independent navigation and power arrangements prepared | |
| Suitable equipment checked and practiced with | |
| Trusted contact has a readable copy | |
| Expected return and explicit overdue time, including time zone | |
| Appropriate agency and contact procedure identified | |
| Participants, vehicle, route, overnight stops, and communication arrangements recorded | |
| Group copies and contact copy show the same version | |
| Trip completion reported to trusted contact |
Open questions and changes
| Item | Status | Source and last checked | Person and deadline | Other decisions affected |
|---|---|---|---|---|
Suggested statuses: open, information checked, action completed, or not required, with a reason. Apply the status to an individual requirement. Do not mark the whole campsite complete when its permit still needs collection.
Guidance behind this worksheet
Read the full planning guide for explanations and sources. Official starting points include the National Park Service Trip Planning Guide, the National Park Service Ten Essentials, and the destination's current permit and safety instructions. Guidance checked October 5, 2026.